The Department of Labour in South Africa has announced an exciting opportunity for individuals interested in working as an Admin Clerk within the Unemployment Insurance Fund (UIF) division. This role is particularly well-suited for those who are looking to start their careers in a government setting, as it requires no previous experience, making it an excellent entry point into the public sector. The position is based in Pretoria, and the successful candidate will be part of a team responsible for various administrative tasks that support the effective functioning of the UIF.
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Position Overview
The job title for this position is Admin Clerk: Employee Performance Management, and it is associated with the reference number HR4/4/3/1ACEPM/UIF. The position offers a competitive annual salary of R216,417, which is aligned with the salary scales of government employees in South Africa. The role is crucial for the smooth operation of the UIF, as it involves a variety of clerical tasks that ensure the proper management of employee performance, among other responsibilities.
Location and Work Environment
This position is located at the Unemployment Insurance Fund’s headquarters in Pretoria. The UIF plays a vital role in providing financial assistance to individuals who are unemployed, and the Admin Clerk will contribute to the overall mission of the Fund by supporting the administrative processes that keep the organization running efficiently. Working at the Department of Labour offers an opportunity to be part of a larger governmental framework that is dedicated to improving the lives of South African citizens, particularly those who are facing unemployment.
Educational Requirements
To be eligible for this position, applicants must have a Grade 12 Certificate or an equivalent qualification. This requirement ensures that candidates have a basic level of education, which is necessary to handle the clerical duties associated with the role. Since no prior experience is required, this job is ideal for recent high school graduates or individuals who are looking to transition into a new career path within the public sector.
Knowledge and Skills
Although no previous work experience is necessary, the Department of Labour does expect applicants to have some foundational knowledge and skills. Candidates should be familiar with the Unemployment Insurance Amendment Act (UIA) and the Unemployment Insurance Contributions Act (UICA). These pieces of legislation are central to the operations of the UIF, and understanding them will help the Admin Clerk perform their duties effectively.
In terms of skills, the Department of Labour is looking for individuals who are proficient in minutes writing and report writing. These skills are essential for documenting meetings and preparing reports that are clear, concise, and informative. Additionally, computer literacy is a must, as the role will likely involve working with various software applications to manage data and produce documents. Strong communication skills are also important, as the Admin Clerk will need to interact with colleagues and possibly the public. Furthermore, the ability to plan and organize tasks efficiently is crucial for managing the workload and ensuring that all duties are completed on time.
Key Responsibilities
The Admin Clerk will have a variety of responsibilities that are essential to the functioning of the UIF. These responsibilities are categorized into four main areas:
- General Clerical Support Services: The Admin Clerk will be responsible for providing general clerical support to the department. This includes tasks such as filing, photocopying, and managing office supplies. By performing these duties, the Admin Clerk helps to maintain an organized and efficient work environment.
- Personnel Administration Clerical Support Services: In this role, the Admin Clerk will assist with personnel administration tasks. This may involve maintaining employee records, processing leave applications, and handling other HR-related documentation. Accurate and timely processing of these documents is vital for ensuring that the department’s human resources are managed effectively.
- Supply Chain Clerical Support: The Admin Clerk will also be involved in supply chain management, which includes tasks such as processing purchase orders, managing inventory, and liaising with suppliers. These duties are critical for ensuring that the department has the necessary resources to operate smoothly.
- Financial Administration Support Services: The Admin Clerk will provide support in financial administration, which may involve tasks such as processing invoices, preparing financial reports, and assisting with budget management. These duties require attention to detail and a basic understanding of financial principles.
Application Process
Individuals who are interested in applying for this position should take note of the application process and the closing date. The Department of Labour has provided two methods for submitting applications:
- Postal Applications: Applicants can send their applications to the following address: Chief Director: Corporate Services, P.O. Box 1851, Pretoria, 0001.
- Hand Delivery: Applications can also be hand-delivered to corner Lilian Ngoyi and Pretorius Street, ABSA Towers Building, Pretoria.
- Email Applications: For those who prefer to submit their applications electronically, they can do so by sending an email to Jobs-UIF7@labour.gov.za.
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Applicants are advised to ensure that their applications are complete and that all necessary documentation is included. Incomplete applications may not be considered.
Enquiries and Additional Information
For any enquiries regarding the position, applicants can contact Mr. LJ Madisha at (012) 337 1797. This contact information is provided to assist applicants with any questions they may have about the role or the application process.
Encouragement for Diverse Applicants
The Department of Labour is committed to promoting diversity and inclusivity within its workforce. As such, the department encourages applications from African males, Indian males, Indian females, White males, White females, and persons with disabilities. This initiative aligns with the department’s broader commitment to equal opportunity employment and reflects its dedication to creating a workforce that is representative of the diverse population of South Africa.
Conclusion
The Admin Clerk position at the Department of Labour offers a valuable opportunity for individuals who are looking to start a career in the public sector. With no previous experience required, this role is accessible to a wide range of applicants who meet the educational requirements and possess the necessary skills. The position offers a competitive salary and the chance to work within a key government department that plays a vital role in supporting unemployed individuals across South Africa. Applicants are encouraged to apply before the closing date of 06 September 2024 to be considered for this exciting opportunity.
