The City of Johannesburg is offering an exciting opportunity for a dedicated Office Assistant to join its team. This role is located at the Metropolitan Centre, 158 Civic Boulevard, Braamfontein and is designed as a contract-based position. If you‘re passionate about administrative work and thrive in a fast-paced government environment, this job could be the perfect fit for you. Read on for more details about the position, responsibilities, and application requirements.
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Position Overview
- Job Title: Office Assistant
- Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein, Johannesburg
- Job Type: Contract
- Closing Date for Applications: Monday, 30 September 2024
- Annual Salary: R234,643.19 (total cost to company, all-inclusive)
Minimum Requirements for the Office Assistant Role
To qualify for the position of Office Assistant, candidates must meet the following basic requirements:
- Educational Qualification: A Matric or equivalent qualification at NQF Level 4.
- Experience: A minimum of three to six years of relevant experience in administrative or office support roles.
- Government System Knowledge: Familiarity with the local government system and its operations is highly preferred.
Candidates should also possess excellent coordination, communication, writing, and time management skills to ensure the smooth running of office operations.
Key Responsibilities of an Office Assistant
The successful candidate will be responsible for carrying out various administrative support tasks to contribute to the efficient functioning of the office. The following key performance areas outline the primary duties:
- General Office Support: Providing comprehensive administrative support to ensure smooth daily office operations.
- Office Supplies Management: Maintaining an adequate stock of essential office supplies and ensuring timely replenishment.
- Meeting Arrangements: Scheduling and managing office meetings, particularly in shared spaces, ensuring all arrangements run smoothly.
- Messaging Services: Offering reliable messaging and communication services, ensuring timely delivery of important information.
- Reporting and Administration: Assisting with general administrative tasks, including report generation and data management.
- Resource and Asset Management: Effectively managing office resources and assets, optimizing their usage for better productivity.
- General Operations Oversight: Ensuring the overall efficiency of general office operations through effective administrative practices.
Competencies Required for Success
The role of an Office Assistant demands certain competencies to excel in the workplace. These include both leading competencies and core competencies, which ensure the individual can contribute to a high-performing office environment.
Leading Competencies
- Strong Communication Skills: The Office Assistant must be an effective communicator, able to interact clearly with colleagues and external parties.
- Team Collaboration: The ability to function well in a group setting is crucial, ensuring that teamwork and collaboration are fostered in daily office activities.
Core Competencies
- Composure Under Pressure: The Office Assistant should maintain a calm and focused demeanor when working under pressure or facing tight deadlines.
- Productivity: The ability to stay productive, even during high-stress situations, is essential to ensure the office continues to function efficiently.
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How to Apply for the Office Assistant Position
If you meet the minimum requirements and are excited about this opportunity, you can apply online by clicking the button below to submit your application. Ensure that all required documents, such as your updated CV and qualifications, are uploaded before the closing date on Monday, 30 September 2024.
By securing this position, you will be joining a dynamic team within the City of Johannesburg, contributing to the smooth running of administrative processes and enhancing the efficiency of local government operations.
