Food Lovers Market is actively seeking dedicated and detail-oriented Administrative Clerks to join our dynamic team in South Africa. This role requires individuals who can efficiently handle a variety of administrative tasks while ensuring a seamless flow of operations. Below is a comprehensive overview of the job, its requirements, and the application process.
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Job Description: Core Responsibilities
As an Administrative Clerk, you will play an integral role in supporting our management team and staff. You’ll contribute to the smooth functioning of our offices by handling critical clerical and administrative duties. The role demands attention to detail, organizational skills, and a proactive approach to problem-solving.
Key Responsibilities
Here’s a breakdown of what you’ll do:
- Email Management: Draft, review, and send professional emails on behalf of the company.
- Filing Systems: Develop and maintain a structured and efficient filing system for records and documents.
- Expense Reporting: Compile, verify, and submit expense reports for review.
- Managerial Support: Assist senior managers with daily requests and operational needs.
- Financial Reports: Generate and dispatch weekly financial updates.
- Inventory Management: Monitor and rectify discrepancies in inventory records.
- Supplier Coordination: Communicate effectively with suppliers regarding order issues and claims.
- Goods Receipt Documentation: File daily paperwork for received goods and process claims.
- Credit Management: Ensure all credit-related paperwork is accurate and up–to-date.
- Invoicing: Prepare and distribute invoices to stores promptly.
- Team Collaboration: Work closely with receiving teams to resolve financial and credit-related queries.
- General Office Duties: Answer phones, direct calls, and maintain office organization.
Job Requirements
To qualify for this role, candidates must meet the following criteria:
- Education: Matric (Grade 12) certification.
- Languages: Fluency in English and Afrikaans.
- Proximity: Reside within a 25km radius of the job location.
- Criminal Record: Clear criminal background check.
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Preferred Qualifications
While not mandatory, the following are advantageous:
- Transport: Access to reliable personal transportation.
- Experience: Minimum of five years in an administrative role.
- Technical Skills: Proficiency in Arch, Adore, and Microsoft Office applications.
- Diversity Consideration: Preference may be given to EE/AA candidates.
Essential Skills and Attributes
Success in this position requires:
- Attention to Detail: Precision in handling sensitive information and documentation.
- Time Management: Ability to prioritize tasks and meet deadlines efficiently.
- Communication: Strong interpersonal and written communication skills.
- Adaptability: Flexibility to learn new systems and adjust to evolving processes.
- Professionalism: Demonstrated reliability, punctuality, and a neat appearance.
Application Process
To apply, follow these steps:
- Complete the Assessment: Prepare for the Potential Work Performance Assessment Battery.
- Submit Required Information: Provide answers to the application questions.
Questions for Applicants
Ensure you are prepared to address the following during the application process:
- What is your current place of residence? Please provide suburb, district, or city.
- How do you ensure your filing system remains organized?
- Do you have experience planning meetings and taking minutes?
- How do you manage office supplies effectively?
- Can you provide examples of addressing customer questions and complaints?
- What is your level of experience with Microsoft Office?
- How do you adapt to learning new systems?
- Are you willing to work six shifts per week, including Sundays and public holidays?
Join the Food Lovers Market Team
Be part of a supportive environment where your skills and dedication can shine. We’re committed to fostering professional growth and providing opportunities for advancement. If you meet the qualifications and are excited about this opportunity, we encourage you to apply today!
