Job Opportunity: Registry Clerk – Johannesburg, Gauteng
The Gauteng Department of Roads and Transport is currently seeking applications for the role of Registry Clerk. This is a permanent position based in Johannesburg, Gauteng, offering a competitive salary of R216,417 per annum (plus benefits) at Level 5. This is an excellent opportunity for individuals looking to establish a career in administrative support within the public sector.
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Minimum Requirements
Candidates must meet the following requirements:
- Educational Qualification: Matric (Grade 12) or an equivalent qualification.
- Experience: No prior experience required; training will be provided.
- Core Competencies:
- Strong teamwork and flexibility.
- Excellent interpersonal relationship skills.
- Effective communication skills, both written and verbal.
- Proficiency in computer applications (MS Office and related software).
- Strong organizational and planning abilities.
- Job knowledge related to registry and document management.
Key Responsibilities
1. Client and Registry Support Services
- Assist clients by responding to inquiries at the registry counter.
- Handle incoming phone calls and provide relevant information.
- Offer support and guidance regarding document submissions and retrievals.
2. Mail and Document Handling
- Receive, sort, and register incoming mail and documents.
- Ensure outgoing correspondence is correctly processed and dispatched.
- Maintain accurate records of all mail transactions, both manually and electronically.
- Monitor and send notifications regarding registry issues.
3. File Management and Record-Keeping
- Open, maintain, and close files according to the official record classification system.
- Ensure proper indexing, tracking, and retrieval of documents.
- Implement electronic scanning and archiving of documents.
- Organize and package documents for secure archiving and disposal.
4. Office Equipment and Registry Operations
- Operate and maintain office equipment related to registry functions.
- Manage the Franking machine register for daily postal transactions.
- Conduct spot checks on outgoing mail to ensure compliance with postal regulations.
- Secure all outgoing mail in a locked postbag for delivery to the post office.
5. Remittance and Financial Documentation Management
- Open and maintain the remittance register for financial records.
- Record and track all valued items as per official guidelines.
- Process registry-related remittances and ensure proper documentation.
- Return incorrect remittances to the sender, recording reference details.
- Maintain an accurate log of letters franked on a daily basis.
6. Document Archiving and Disposal
- Scan and electronically store documents for archiving.
- Prepare documents for disposal as per official guidelines.
- Maintain detailed records of archived files and submit reports to the supervisor.
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Why Join the Gauteng Department of Roads and Transport?
The Gauteng Department of Roads and Transport offers employees:
- A stable and permanent government job with growth opportunities.
- Competitive salary and comprehensive benefits.
- Training and development programs to enhance career progression.
- An inclusive and supportive work environment.
Application Process
Interested candidates must submit their applications before 14 February 2025.
To apply online, click the button below:
Ensure that your application includes the following:
- A detailed CV with contactable references.
- Certified copies of academic qualifications.
- Certified copy of your ID document.
Career Growth and Future Prospects
A Registry Clerk position serves as a foundational role in government administration. Employees in this role can gain valuable experience and qualify for higher administrative and management positions within the department.
