Are you looking to advance your career in administrative work within the healthcare industry? The JHB Health District is currently seeking an experienced Administration Clerk to join the team at Discoverers CHC. This permanent position offers a competitive salary of R 308,154.00 per annum, along with benefits.
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Key Requirements for the Administration Clerk Role
To qualify for this position, candidates must meet the following criteria:
- Educational Background: A Grade 12 certificate (or its equivalent) is essential.
- Experience: At least 3-5 years of relevant experience in administration, particularly within healthcare settings, is required.
- Skills and Proficiency:
- Expertise in administrative tasks, including data collection, computer operation, and statistical analysis.
- A solid understanding of the legislative framework guiding Public Service operations.
- Knowledge of workplace protocols and the ability to maintain professionalism in the working environment.
- Familiarity with patient affairs and administrative systems is highly advantageous.
Responsibilities of the Administration Clerk
The Administration Clerk will play a vital role in the coordination and oversight of various administrative tasks, particularly those related to patient care and management. The primary duties include:
1. Patient Administration Management
- Oversee all personnel actions related to patient administrative matters.
- Ensure compliance with all relevant laws, guidelines, and regulations in patient administration.
- Coordinate and manage the collection and documentation of patient data, ensuring accuracy and confidentiality.
2. Operational Support
- Provide efficient administrative assistance across all operational tasks within the facility.
- Oversee a well-organized patient scheduling system, ensuring the smooth movement and tracking of patient files.
- Ensure that cashiers and admission clerks complete their tasks on time, especially regarding the collection and posting of revenue.
3. Record Keeping and File Management
- Maintain accurate patient records and ensure timely retrieval and return of patient files.
- Monitor and manage the HPRS system and file booking system to optimize file movement.
4. Staff Supervision and Development
- Lead and supervise administrative staff, ensuring efficient performance and adherence to organizational standards.
- Sign employment contracts, conduct regular employee appraisals, and provide guidance where needed.
- Handle grievances and disputes within the department, implementing progressive disciplinary procedures when necessary.
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5. Quality Improvement and Reporting
- Develop and implement quality improvement programs to address patient complaints and improve administrative efficiency.
- Compile and submit daily and monthly reports to management, keeping them informed of department operations and patient affairs.
6. Departmental Coordination
- Manage the department’s stationery and consumable stock, ensuring adequate supplies.
- Compose official documents, such as letters and memos, as requested by supervisors.
- Provide secretarial services to support various administrative needs within the establishment.
7. Compliance and Standards
- Ensure adherence to the National Core Standard and Ideal Clinic requirements, maintaining high standards in patient administration and overall facility management.
- Control patient waiting periods, optimizing the patient flow within the clinic.
Additional Responsibilities
The Administration Clerk may be required to perform additional tasks as assigned by the supervisor or manager, ensuring the smooth running of the healthcare facility. This includes addressing both staff and patient needs, maintaining open communication with supervisors, and staying adaptable to changing priorities.
How to Apply for the Administration Clerk Position
If you meet the above qualifications and are interested in joining the JHB Health District, click the button below to submit your application online.
Take the next step in your career by applying for this exciting opportunity in healthcare administration today!
