Location and Job Details: Administration Clerks
We are seeking skilled and dedicated individuals for three Administration Clerk positions available at the following Magistrate Courts:
- Harding Magistrate Court – Ref No: 24/10/KZN
- Nqutu Magistrate Court – Ref No: 24/11/KZN
- Bergville Magistrate Court – Ref No: 24/12/KZN
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These positions are classified as permanent, with a market-related salary, offering long-term stability and career growth. The role is integral in maintaining the smooth operation of court processes, ensuring legal documentation is managed with precision and care.
Essential Qualifications and Requirements: Administration Clerks
Candidates must possess at least a Grade 12 certificate or equivalent qualification. Beyond educational qualifications, the position demands a diverse skill set essential to the smooth functioning of court administrative duties. These include:
- Proficiency in Microsoft Office Suite (Excel, Word, etc.)
- Strong numerical aptitude and ability to handle data effectively
- Excellent analytical skills to manage intricate administrative functions
- Attention to detail, ensuring accuracy in records and legal documents
- Ability to work under pressure and manage time efficiently in a fast-paced legal environment
- Outstanding oral and written communication skills
- Strong interpersonal and teamwork abilities, working alongside legal professionals, court staff, and the general public
- A commitment to providing excellent customer service in every interaction
- Problem-solving skills with a proactive attitude to handle additional responsibilities as required
Core Responsibilities and Key Performance Areas:
Administration Clerks in these roles will be responsible for critical support in the management of case flow and court systems. Responsibilities include:
1. Digital Recording of Court Proceedings
Clerks will be required to record court proceedings digitally, ensuring that all records are precise and reliable. Maintaining an accurate and comprehensive record of every legal session is essential for future legal referencing.
2. Operation of Court Systems
Clerks will be involved in running and supporting various court systems such as:
- Video Remands
- Document Scanning
- Data Collection
- E-scheduler/Integrated Case Management Systems (ICMS)
These systems ensure that legal processes flow smoothly, with minimal disruption, and that all documents and records are easily accessible when needed.
3. Maintenance of Criminal History Records
As part of the legal administration duties, clerks will use the Judicial Data Administration System (JDAS) to register and manage court orders. This includes:
- Issuance of legal warrants (arrest, detention, removal, commitment, and liberation warrants)
- Registration and handling of court reviews and appeals
- Processing administrative tasks that relate to both the legal community and the general public
The effective management of these tasks ensures that the court operates efficiently and that legal records are always up to date.
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Why Join Us? Administration Clerks
The Magistrate Courts offer a structured environment where individuals can thrive, contributing to the justice system while gaining valuable experience in public administration. You will become an integral part of the team that ensures justice is delivered fairly and accurately.
How to Apply?
Interested candidates are encouraged to apply online by clicking the button below. Ensure you provide all relevant documentation, including your qualifications and experience, to support your application.
Conclusion
The position of Administration Clerk at the Magistrate Courts in Harding, Nqutu, and Bergville is a unique opportunity to develop a career in public service. Candidates who meet the qualifications and have a strong commitment to accuracy, professionalism, and customer service are encouraged to apply. This role plays a vital part in ensuring that the judicial process is seamless, and that all records and documents are maintained with the highest level of precision.
Don’t miss your chance to contribute to the justice system while advancing your career. Apply today!
