Administration Officer at Sassa: Job Overview and Responsibilities

If you’re looking for a career as an Administration Officer in the dynamic Emalahleni Local Office within the Nkangala District, this could be the opportunity for you. This permanent position offers a competitive salary and the chance to work in an engaging environment where your skills and experience are valued.

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Location and Job Classification

• Location: Nkangala District, Emalahleni Local Office
• Job Type: Permanent
• Closing Date: Not Specified
• Salary: Market-related, ensuring fair compensation based on your experience and qualifications.

Minimum Qualifications and Experience – Administration Officer

To be eligible for the Administration Officer role, candidates must meet the following minimum requirements:

• Educational Qualifications:
  • A National Diploma or Degree (NQF level 6 or 7) recognized by SAQA is preferred.
  • Alternatively, candidates with Matric and 3-5 years of relevant experience will also be considered.
• Experience:
  • If you hold a Diploma or Degree, 1-2 years of relevant work experience is required.
  • For those with a Matric qualification, 3-5 years of experience in a similar role is necessary.
• Additional Skills:
  • Computer literacy is crucial, ensuring that you are proficient with essential office software.
  • A valid driver’s license is an added advantage, enabling you to handle transport-related duties.

These qualifications help ensure that applicants are well-prepared to handle the range of responsibilities associated with this role.

Key Responsibilities and Duties – Administration Officer

As an Administration Officer, your core duty will be to supervise administrative staff and provide essential support services to the Local Office. Your role will involve ensuring the smooth functioning of several critical areas. Here’s a breakdown of your responsibilities:

1. Provisioning Services:
   • Oversee the procurement and supply of materials and resources necessary for office operations.
   • Ensure that all supplies are available, efficiently managed, and distributed appropriately.
2. Transport Services:
   • Manage the allocation and maintenance of vehicles used for official purposes.
   • Coordinate transport services for staff and office functions, ensuring the proper use of office vehicles.
3. Human Resource Administration:
   • Handle HR-related administrative tasks such as staff leave applications, attendance monitoring, and maintaining personnel records.
   • Provide administrative support in the recruitment process, performance evaluations, and employee onboarding.
4. General Administrative Support:
   • Offer support in general office administration, including managing correspondence, maintaining records, and ensuring the office runs smoothly on a daily basis.
   • Supervise administrative staff, assign tasks, and ensure that deadlines are met.
   • Act as the point of contact for external parties, responding to queries and resolving issues efficiently.

In summary, your responsibilities will ensure that the office operates efficiently, with all administrative tasks performed to a high standard.

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Why This Role is Important

The Administration Officer is a pivotal role in ensuring the smooth operation of the Local Office. Your ability to handle multiple areas of administration, from procurement to HR, is essential in supporting the broader goals of the office. Strong organizational skills, attention to detail, and the ability to manage teams are key to success in this role. Additionally, your expertise in managing resources and staff ensures that the office functions at its highest efficiency.

Skills and Competencies

To excel in this role, you should possess a range of soft skills and technical competencies:

• Leadership Skills:
  • Ability to lead and supervise a team of administrative staff, ensuring that all duties are completed accurately and on time.
• Communication Skills:
  • Strong verbal and written communication skills, essential for interacting with staff, management, and external partners.
• Time Management:
  • Ability to prioritize tasks effectively, ensuring that deadlines are met without compromising on quality.
• Problem-Solving Abilities:
  • Proactive approach to resolving issues, whether they arise from human resources, logistics, or administrative challenges.
• Attention to Detail:
  • Ensure accuracy in all administrative tasks, from managing records to overseeing office supplies.

How to Apply

If you meet the qualifications and are ready to take on a challenging and rewarding administrative role, applying for this position is simple. Click the button below to start your online application. Make sure to upload your CV and provide all the necessary information to ensure your application is considered.

This role offers an exciting opportunity for anyone looking to build their career in administration within a well-structured and supportive environment. With room for growth and the chance to take on key responsibilities, the Administration Officer position is ideal for individuals seeking a long-term role with the potential for advancement.