Location: Johannesburg, Gauteng, South Africa
Job Type: Fixed Term Contract
Salary: R244,732.00 per annum
Closing Date: 17 January 2025
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Excelling as an Administrative Assistant in People Management
The role of an Administrative Assistant within the People Management department is pivotal in ensuring the seamless execution of day-to-day administrative tasks. This critical position requires a professional who is organized, detail-oriented, and proactive in managing compliance, coordination, and documentation.
Key Responsibilities of the Role-Administrative Assistant
1. Compliance Administration
Effective compliance administration ensures operational integrity within the People Management department.
- Maintain updated records of all departmental activities.
- Regularly verify adherence to internal policies, external regulations, and procedural standards.
- Stay informed about company objectives and internal compliance measures to ensure alignment with strategic goals.
2. Office Coordination
Efficient office coordination supports a structured and productive work environment.
- Monitor and address unresolved issues promptly.
- Ensure all requests are processed and responded to within the designated timelines.
- Maintain a steady supply of departmental stationery and resources.
- Validate and verify the accuracy of submitted documents for proper processing.
- Keep registers and systems updated to reflect real-time information.
- Assign reference numbers and meticulously record documents across platforms.
- Allocate tasks to team members and ensure follow-through.
- Draft and distribute professional correspondence as necessary.
3. Meeting Support
Organized meeting support fosters effective communication and resolution tracking.
- Schedule and coordinate meetings for the department.
- Accurately take and distribute meeting minutes, adhering to governance guidelines.
- Maintain a register for tracking unresolved issues and follow up diligently.
- Manage team calendars to confirm meetings and appointments with stakeholders.
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4. Document and Records Management
Proper management of documents ensures confidentiality and accessibility.
- Implement and adhere to the RAF filing plan for records management.
- Keep the file system up-to–date and operational.
- Retrieve and provide information promptly as needed.
- Securely handle sensitive documents to ensure they are distributed to authorized individuals only.
- Assign file numbers, record data in the system, and maintain accurate filing processes.
Qualifications and Experience Required
Educational Qualifications
- Matric or Grade 12 certificate is essential.
Professional Experience
- A minimum of one year of experience in Human Capital, People Management, or related fields is required.
Key Competencies for Success – Administrative Assistant
Behavioral Competencies
- Strong organizational and planning skills.
- High levels of personal mastery and emotional intelligence.
- Adherence to ethical standards and principles.
- A client-focused approach to service delivery.
Technical Competencies
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Exceptional administrative and data management skills.
- Basic understanding of Supply Chain Management (SCM) processes and financial systems.
- Strong writing abilities for professional correspondence.
How to Apply?
Candidates meeting the above requirements are encouraged to apply online before the closing date of 17 January 2025. Click the button below to submit your application.
