Job Opportunity: Administrative Assistant – Offer Management
Location: Johannesburg, Gauteng, ZA
Job Type: Fixed-Term Contract
Closing Date: 22 February 2025
Salary: R244,732.00 per annum
Follow our Whatsapp channel for additional positions without joins: Follow Here
Join Our Team – Be Part of an Impactful Organization
The Road Accident Fund (RAF) is seeking a dedicated and detail-oriented Administrative Assistant to provide essential administrative support within the Offer Management department. This is a fantastic opportunity for individuals looking to enhance their career in a structured and professional environment.
Key Responsibilities and Duties
1. Compliance Administration
- Maintain accurate and up-to-date written records of departmental operations.
- Ensure compliance with organizational policies, procedures, and regulatory guidelines.
- Stay informed about company objectives and internal governance to uphold effective internal control measures.
- Support adherence to legal and regulatory requirements.
2. Office Coordination and Operational Support
- Assist in tracking and following up on pending departmental issues to ensure timely resolution.
- Process and respond to all internal and external requests within designated timeframes.
- Manage departmental supplies, ensuring the availability of essential stationery and resources.
- Verify, validate, and correctly process submitted documentation and data.
- Maintain and update registers and record-keeping systems.
- Identify and report duplicate documents, requests, or inquiries to ensure data integrity.
- Assign reference numbers and log documentation accurately across multiple platforms.
- Delegate tasks to responsible team members effectively.
- Draft and distribute correspondence, including formal letters, as required.
3. Meeting and Event Support
- Coordinate and schedule meetings for the department, ensuring smooth logistics.
- Take accurate minutes in compliance with governance standards and distribute them accordingly.
- Maintain a register for tracking pending issues and meeting resolutions.
- Organize follow-up schedules for meeting outcomes and outstanding concerns.
- Manage team members’ calendars, ensuring meetings are confirmed and scheduled appropriately.
- Arrange appointments with internal and external stakeholders as needed.
4. Document and Records Management
- Administer records in alignment with the Road Accident Fund’s official filing plan.
- Maintain an up-to-date and well-organized document management system.
- Retrieve information efficiently to support office operations.
- Uphold confidentiality by ensuring documents are accessed only by authorized personnel.
- Receive, acknowledge, and properly categorize documentation within the digital and physical filing system.
- Assign file numbers, enter data accurately into the system, and maintain an orderly archive.
Minimum Qualifications and Experience
Education Requirements:
- Matric or Grade 12 Certificate.
Experience Requirements:
- Minimum one (1) year of experience in an administrative role or a comparable office environment.
FIND MORE OPPORTUNITIES AVAILABLE HERE:
Key Competencies and Skills
Behavioral Competencies:
- Excellent planning, organizing, and coordination skills.
- Strong decision-making abilities and emotional intelligence.
- Commitment to ethical principles and high moral standards.
- A client-service-oriented approach to tasks and responsibilities.
Technical Competencies:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational and administrative abilities.
- Ability to analyze data and extract necessary information.
- Strong written communication skills.
- Basic understanding of Supply Chain Management (SCM) procedures.
- Fundamental financial knowledge.
How to Apply?
To apply for this exciting opportunity, click the button below to access the online application portal:
Why Join the Road Accident Fund?
Joining the Road Accident Fund (RAF) as an Administrative Assistant in Offer Management provides a structured career path with opportunities for professional growth. Our organization is committed to delivering excellence and supporting individuals in developing key administrative competencies.
Apply today and become part of a dynamic and impactful workforce!
