Administrator at Discovery Health in Sandton, Gauteng
Are you an organized and detail-oriented individual looking for an administrative role at a leading health company? Discovery Health is hiring an Administrator on a fixed-term contract in Sandton, Gauteng. The position offers market–related compensation and the chance to join a dynamic team.
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Key Responsibilities for the Administrator Role
As an Administrator at Discovery Health, your primary responsibility will be to support internal and external stakeholders. Your tasks will involve preparing, managing, and distributing essential documents, as well as handling sensitive information. Below is a detailed breakdown of the key duties involved in this role:
1. Document Preparation and Distribution
One of your primary tasks will be assisting in the preparation of membership and welcome packets for new businesses. You’ll gather printed materials, insert all necessary documents according to company guidelines, and prepare them for distribution.
You will:
- Compile and print membership packets for internal and external stakeholders.
- Insert documents into envelopes, seal them, and ensure they are delivered via the appropriate channels (delivery, courier, or mail).
- Manage incoming and outgoing mail for both internal and external recipients.
2. Handling Internal Correspondence and Deliveries
As part of the internal mail system, you’ll receive deliveries and correspondence and ensure they are directed to the appropriate individuals. Fragile or urgent items may require you to reach out to recipients directly to arrange for pick-up.
You will:
- Handle documents requiring internal distribution.
- Contact recipients to ensure prompt pick-up or delivery of sensitive items.
3. Membership Card Printing and Requests
When needed, you will be responsible for printing membership cards and ensuring their timely delivery to the right person.
You will:
- Print membership cards upon request.
- Send documents via email or arrange for physical delivery.
4. Document Categorization and Application of Business Rules
You’ll also be tasked with categorizing incoming documents based on their type and applying corporate guidelines to each.
You will:
- Sort received documents into categories.
- Ensure the relevant business rules are applied to each document.
5. Quality Assurance and Reporting
A part of your role involves ensuring that work is completed to a high standard. You may occasionally be required to inspect prepared documents for accuracy and completeness and gather statistical data for internal reporting.
You will:
- Conduct random checks on prepared work to ensure quality.
- Collect and report on statistical data related to document handling.
Core Competencies Required
To thrive in this role, Discovery Health is seeking individuals who possess the following key competencies:
- Proactive and Self-Motivated: You should be able to initiate actions and follow through efficiently.
- Effective Time Management: Demonstrate strong organizational skills and work systematically to meet deadlines.
- Attention to Detail: Meticulousness in document preparation and data management is crucial.
- Compliance and Punctuality: Strict adherence to company policies and deadlines is expected.
- Resilience under Pressure: The ability to work calmly and efficiently under tight schedules.
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Qualifications and Experience
The ideal candidate will meet the following essential requirements:
- Education: A Matric certificate with at least a C in English.
- Communication Skills: Excellent command of the English language, both written and verbal.
- Computer Literacy: Proficiency in Microsoft Word, Excel, and Outlook.
- System Knowledge: Familiarity with Discovery Health’s internal system, Paradigm.
- Goal-Oriented: Ability to complete tasks quickly and effectively to meet objectives.
Additional Advantages
While not mandatory, the following experiences will give applicants an edge:
- Previous experience working at Discovery Health.
- At least six months of administrative experience.
- Experience in data collection and processing.
How to Apply
Ready to embark on a rewarding career at Discovery Health? Click the button below to apply online and take the next step toward joining a company that values precision, efficiency, and professionalism.
