Aftermarket Administrator Jobs in Gauteng

The position of Branch Aftermarket Administrator in Gauteng is a critical role within the automotive industry, ensuring that all workshop and parts administration run smoothly. In this article, we will dive into the essential responsibilities, requirements, and key performance areas that define this position. Whether you are a candidate looking to apply or a business seeking to understand the expectations for this role, this guide will provide a detailed overview.

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Overview of the Branch Aftermarket Administrator Role

As a Branch Aftermarket Administrator, the primary focus is on supporting the smooth operation of workshops and parts departments. This role requires an individual who is detail-oriented, organized, and able to manage various administrative tasks. The administrator is responsible for creating job cards, assisting with admin tasks, and ensuring that all orders are processed accurately and efficiently.

Key Responsibilities and Tasks

1. Creating Job Cards: One of the main duties of an aftermarket administrator is to generate job cards. These cards are crucial for tracking the maintenance or repair tasks in the workshop, ensuring that the correct parts and services are provided to customers.
2. Managing Invoices: Administrators are responsible for generating pro-forma invoices for job cards and parts orders. This involves accurately calculating costs, creating the necessary documentation, and ensuring that all financial records are up-to-date.
3. Vendor Orders: Administrators create orders for external vendors, ensuring that parts and services needed for the job are ordered promptly and meet the required standards.
4. General Administration: In addition to the primary responsibilities, the role includes various administrative tasks such as data entry, filing, and communication between departments. This ensures that the workshop operates efficiently and that all information is accurately recorded.
5. Communication: Effective communication with team members, customers, and vendors is key. The administrator must relay information between all parties involved to ensure that parts and services are delivered on time and meet expectations.

Key Requirements for the Role

To be successful in the Branch Aftermarket Administrator position, candidates must meet specific educational and experience requirements.

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Educational Requirements

• Grade 12: A minimum of a Grade 12 education is required. This ensures that candidates have the foundational knowledge necessary for administrative tasks and communication.
• Relevant Training: It is beneficial for candidates to have completed training through the Signa Academy Learnership Programme or similar educational avenues, offering specialized skills for the automotive industry.

Work Experience

• 6 Months of Relevant Experience: A minimum of 6 months of relevant administration experience is required, preferably within an automotive or workshop environment. This helps candidates understand the operational needs of the role and the industry.
• Experience with Workshop Administration: While not always mandatory, candidates with prior experience in workshop administration are highly preferred due to their familiarity with the specific demands of the job.

Technical Competencies and Skills

For the Branch Aftermarket Administrator role, candidates should have the following technical competencies:

• Basic Workshop Administration Knowledge: Understanding how workshops operate, including the need for efficient parts management, job tracking, and invoicing processes.
• Computer Literacy: Strong proficiency in MS Office is essential, particularly for tasks involving data entry, invoice creation, and communication management.
• Parts and Maintenance Knowledge: Familiarity with automotive parts, tools, and maintenance items is a plus. The administrator should be able to identify and order the correct components for jobs.

Behavioral Competencies

In addition to technical skills, behavioral competencies are essential for success in this role:

• Attention to Detail: Accuracy is crucial, as any mistake in invoicing, ordering, or job tracking can have significant consequences for operations and customer satisfaction.
• Stress Management: The ability to stay calm and focused under pressure is essential in a fast-paced workshop environment where multiple tasks are handled simultaneously.
• Interpersonal Skills: Effective communication and cooperation are key to ensuring smooth operations. The Branch Aftermarket Administrator must work well with colleagues, customers, and external vendors.
• Result-Oriented: Administrators must be focused on achieving the outcomes required by the company, meeting deadlines, and ensuring that the workshop runs efficiently.

Work Environment and Location

This position is located at AFGRI Gauteng (Old Pomona Branch), an established company offering a structured and supportive work environment. The location is ideal for those in the Gauteng area, providing easy access to various amenities and transportation.

Benefits and Salary

The salary for the Branch Aftermarket Administrator position is market-related, ensuring that successful candidates are compensated fairly for their contributions. As part of a permanent team, employees are also likely to receive additional company benefits.

How to Apply

Interested candidates should submit their applications by the closing date of 22 January 2025. As part of the application process, candidates will be required to provide personal information, which will be processed in accordance with the Protection of Personal Information Act (POPIA).

For further information, applicants are encouraged to review the HR Processing Notice available on the AFGRI Group website.

Application Tips

• Tailor Your CV: Highlight any relevant administrative experience, particularly in automotive or workshop settings. Emphasize your ability to handle tasks such as creating invoices, job cards, and managing parts orders.
• Cover Letter: Write a cover letter that showcases your attention to detail, organizational skills, and enthusiasm for the position.
• Follow Up: After submitting your application, be sure to follow up to express your continued interest in the role.

Conclusion

The Branch Aftermarket Administrator position in Gauteng is an excellent opportunity for individuals looking to contribute to a dynamic and essential aspect of the automotive industry. With the right qualifications, experience, and skill set, this role offers a stable and rewarding career path. If you meet the requirements and are eager to contribute to a thriving team, apply before the closing date of 22 January 2025.