Position Overview
The City of Johannesburg is seeking qualified and motivated individuals to fill the position of Registry Clerk. This short–term contract position offers an opportunity to contribute to the efficient management of document and information systems in a dynamic and professional environment.
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Job Details
- Position: Registry Clerk
- Contract Type: Fixed-term (up to 12 months)
- Salary: R18,093.91 per month (all-inclusive, no additional benefits)
- Vacancy Bulletin Number: STC001/2025
- Department: Group Finance
- Branch: Management Support
- Location: Thuso House, 61 Jorissen Street, Braamfontein
- Closing Date: 17 January 2025
Minimum Requirements
Applicants must meet the following criteria to be eligible for consideration:
- Education: Matric/Grade 12 (NQF level 4).
- Experience: Prior training or experience in a related field is advantageous.
- Skills: Proficiency in MS Office applications (Word, Excel).
- Sector Knowledge: Familiarity with public sector operations is beneficial.
- Residency: Only residents of the City of Johannesburg are eligible.
Key Responsibilities
The Registry Clerk will play a pivotal role in providing administrative support to ensure the smooth operation of document and information systems. Key responsibilities include:
- Document Classification and Management:
- Register, classify, scan, and save records into an electronic system.
- Maintain organized filing systems and ensure quick retrieval of files.
- Dispose of obsolete records in compliance with relevant guidelines.
- Office Administration:
- Assist with day-to-day office tasks to support departmental operations.
- Ensure proper archiving of documents in line with legislative standards.
- Compliance and Standards:
- Adhere to the City’s regulations and the National Archiving Act (NAA).
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Required Competencies
Leading Competencies
- Technical Skills: Proficiency in MS Word and Excel.
- Communication: Strong interpersonal and communication abilities.
- Organization: Effective time management and prioritization skills.
- Detail-Oriented: High attention to detail and accuracy.
- Teamwork: Capability to work independently and collaboratively within a team.
Core Competencies
- Sector Knowledge: Understanding of City regulations and the NAA.
- Professionalism: Commitment to ethical conduct and quality service delivery.
- Customer Focus: Alignment with Batho Pele principles for service excellence.
- Integrity: Upholding values and fostering collaboration.
Application Process
To apply, interested candidates must submit the following:
- A detailed CV with accurate contact information.
- Certified copies of academic qualifications and identification.
- Proof of residency within the City of Johannesburg.
Submit your application before the closing date of 17 January 2025.
Risk and Verification Checks
By applying, candidates consent to the following verifications if shortlisted:
- Credit record review.
- Validation of CV and previous employment records.
- Criminal background check.
- Identity validation.
Employment Equity
The City of Johannesburg is committed to employment equity and encourages applications from designated groups, including those with disabilities. Appointments will align with the Employment Equity Plan to promote representation across race, gender, and disability categories.
Additional Information
Applicants not contacted within six weeks of the closing date should consider their applications unsuccessful.
Diagram: Document Management Workflow
Why Join the City of Johannesburg?
This position offers a rewarding opportunity to contribute to a professional team dedicated to efficient public service. Registry Clerks play a vital role in maintaining the integrity of the City’s document management systems, ensuring compliance, and supporting broader operational goals.
Act now to be part of a progressive organization committed to excellence and service delivery!
Apply Today!
