Umalusi Administrative Assistant: Travel – Job in Pretoria
Looking for a dynamic career in public finance and administration? Umalusi, located in Pretoria, Gauteng, is hiring for the role of Administrative Assistant: Travel within their Finance and Supply Chain Management (SCM) unit. If you possess strong organizational skills and have experience with finance-related processes, this could be the perfect opportunity for you. Below are the essential details and requirements for the role, along with the steps to apply.
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Job Overview
Location: Pretoria, Gauteng, South Africa
Position Type: Permanent
Application Deadline: 16 October 2024
Annual Salary: R 222,957
Key Requirements – Administrative Assistant
Candidates must meet the following qualifications and skills to be eligible for this position:
- Minimum Education: A Senior Certificate with Accounting as a subject is required.
- Additional Education: A post-matric diploma in financial management or a related degree in finance is highly advantageous.
- Technical Skills: Competency in basic bookkeeping and computer literacy is essential, particularly in using the Internet, Excel, PowerPoint, and Microsoft Word.
- Public Finance Expertise: Understanding of public administration and finance laws, including the Public Finance Management Act (PFMA), Treasury Regulations, budgeting, and expenditure control, is critical.
- Administrative and Procurement Knowledge: The candidate should be proficient in administrative procedures, policy interpretation, and procurement regulations.
- Attention to Detail: Strong focus on accuracy and detail is a must, along with the ability to work under pressure.
Preferred Attributes – Administrative Assistant
The role also requires:
- Experience in advising end-users on contract-related matters.
- The ability to manage tasks efficiently under tight deadlines.
- A good understanding of public sector policies, especially those related to finance and procurement.
Primary Responsibilities – Administrative Assistant
As an Administrative Assistant: Travel, your primary duties will revolve around facilitating travel arrangements, managing financial records, and ensuring compliance with regulations. Below are the main responsibilities:
1. Coordination of Travel Arrangements
- Communicate with Umalusi staff who require travel bookings.
- Assist with planning and coordinating travel itineraries, including accommodation, rental cars, and flights.
- Ensure that all travel bookings comply with the cost-saving guidelines outlined by Treasury Regulations.
2. Financial Management and Bookkeeping
- Compile monthly creditor reconciliations.
- Add source documents to creditor records to maintain accurate financial records.
- Prepare payment requests and manage claims processing.
- Aid in resolving any financial audit–related queries.
3. Support for Financial Audits
- Assist the finance department in answering audit-related inquiries.
- Ensure all audit documents are up-to-date and compliant with public finance regulations.
4. Additional Tasks
- Handle other duties assigned by the finance manager as needed, particularly tasks related to travel and finance management.
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How to Apply
Are you ready to take the next step in your career with Umalusi? To apply for this exciting position, simply click the button below to start the application process. Don’t miss out on the opportunity to contribute to one of South Africa’s leading public institutions in education quality assurance.
The Umalusi Administrative Assistant: Travel role offers a unique opportunity to develop your career in finance and administration while supporting a key educational institution. If you are detail-oriented, have strong financial skills, and are adept at managing travel logistics, this could be the ideal position for you.
Make sure to submit your application by 16 October 2024 to be considered for this role!
